This privacy policy is for our website www.carerepair.org which is served by our organisation, Preston Care & Repair Ltd.
The policy sets out the different areas where user privacy is concerned and outlines the obligations and requirements of the users, the website and website owners. The way this website processes, stores and protects user data and information is also detailed within this policy.
Use of Cookies
We use cookies to improve user experiences while visiting the website. Cookies are small files saved to the user’s computer hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server, to provide the user with a tailored experience within the website.
We do not use cookies to collect personal identifying information about you, however if you wish to restrict or block cookies set by our website, you can do this through your browser settings.
Please remember that if you do delete all your cookies, some features of our website will not work and your experience on our website may be affected.
Your “Help” function on your browser should provide you with clear information about how to manage cookies. You can, for example, choose to block all cookies, or block cookies from specific websites.
If you would like to find out more about cookies you can visit www.aboutcookies.org. It contains comprehensive information and step by step guidance on how to manage cookies.
Google Analytics cookies
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site.
The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States . Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
Google will not associate your IP address with any other data held by Google.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using our website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Client Privacy Policy
This Privacy Policy aims to help you understand how Preston Care & Repair Ltd (PCR) collects, uses and protects your personal data in accordance with the General Data Protection Regulations (GDPR).
What is personal data?
Personal data is information about a living person that means that we can work out who they are such as name, address, telephone number, date of birth, bank details, etc. This can include written letters, emails, photographs, audio recordings and video recordings.
Some data is called ‘special category data’, which is more sensitive, and we have to look after it more carefully. This includes details of ethnic origin, religious beliefs, sexual orientation, and health data.
What information we collect and why:
We collect your personal data as part of providing our services to you. Information you give to us by any method, will only be used by us to provide our services to you and enable the third parties we work with to provide services to you in support of our service. Examples of information we collect:
· Personal Data in order to carry out the service you requested: Name, address, phone number, email address or other contact details, date of birth.
· Sensitive Data to check eligibility to access services: income and benefits, health conditions, GP surgery.
· ‘Special Category Data’ to fulfil our commissioners’ requirements and ensure equality of access to our services: ethnicity, sexual orientation.
· Photos of your property if you are having major works carried out such, as evidence that the work is required and has been completed to the required standard.
When we collect information:
We will ask for your data when you first contact us to ask for one of our services. If your details change during the course of our service, please let us know so we can amend our records.
We may also accept information about you from third parties referring into our service on your behalf, for example Occupational Therapists, Social workers, or family members / carers. We rely on third parties having obtained your consent to be referred to us before we get involved.
What we use your data for:
We use your data for managing and fulfilling our services to you.
Information that we share with our commissioners and partner organisations will only be the information that is strictly necessary in order to provide the service or funding that you requested or to report on the service.
Our services are tailored to individual circumstances, and if you receive caseworker support you will be asked to sign our Client consent form giving your consent for us to share your data with the organisations detailed on the form to enable the services you require to be provided. You may amend your information and choice of services at any time.
We also work with our trusted contractors (external to PCR) on your behalf, and we need to pass certain contact and works information to these contractors for the purpose of obtaining quotes and getting work done in your property.
We will only contact you with regard to carrying out our services or evaluating our services. We send out Client Satisfaction Surveys to clients who have received a service. Where concerns are raised on the feedback comments, we will contact you to discuss. Feedback responses are anonymised, and no individual can be identified, when reporting levels of satisfaction with our services. We may use anonymised quotes from the feedback forms or letters of thanks we receive to promote our services. We do not sell information and we do not send marketing communications.
How long we keep your information for:
Your information is held securely on an electronic system and / or in locked cabinets. For most of our services we retain your data for no longer than 7 years. If you have had major construction works carried out these records are kept for 7 years.
What data our website collects automatically:
We use cookies to automatically collect web visitor information, both from the website and also third party applications, like Google Analytics. This information helps us track and analyse our web visitors, and may contain information such as your browser type, IP address, which pages you visit, or which buttons you click on across our website. For more information, see our Cookie Policy below.
What information you can choose to provide to our website:
If you use our contact form, please only provide the information that is necessary in order for us to reply to your enquiry.
Our page may provide links to other websites for your information, but we have no control over these websites. We recommend that you check the privacy policies of any third party website which you navigate to before you submit any personal data to these websites. We do not accept any responsibility or liability for third party privacy policies.
How you can manage, amend or delete your information:
Any information that we collect is stored and processed under our Data Protection Policy, in line with the Data Protection Act 2018 and the General Data Protection Regulation.
You may request a copy of the data we hold about you by making a subject access request. You can ask us to amend, update, delete any information we hold about you, or withdraw consent. Where you ask us to delete information or you withdraw your consent, this may mean that we can no longer provide any service that we are currently providing to you.
We are registered with the Information Commissioner’s Office under the name of Preston Care & Repair Limited. Registration number Z4996287. If you would like to make a complaint about the processing of your data, please contact us at the address below. If you are not satisfied with our response, you can complain to the Information Commissioners Office (ICO) by calling their helpline on 0303 123 1113 or via their website https://ico.org.uk/concerns/
Restrictions on Use and Reproduction of Website Content
You may only use or reproduce the content on the Website for your own personal and non-commercial use.
The framing, scraping, data-mining, extraction or collection of the content of the Website in any form and by any means whatsoever is strictly prohibited
Furthermore, you may not mirror any material contained on the Website
How to contact us:
Post: Preston Care & Repair Ltd, Suite 4, Hamilton House, Leyland Business Park, Centurion Way, Leyland, PR24 3GR
Tel: 01772 204096 Email: info@carerepair.org